Las Posadas

Forecasted Weather:

  • Sunset 5:38pm, 55-65 degrees, light wind, cloudy skies. Dress appropriately.

Schedule for Evening:

3:30pm - Set-up team arrives

  • Sound System (two handheld mics, two speakers) - Aaron.

  • Welcome Table (programs, candles, angel wings) [Set-up folding table and hand out items]

  • Drink table tent with light under it

  • Drink table set-up & organization - two folding tables (from WFC) + plastic table cloths - Amber P

  • Manger covering attached (manager frame will be set-up day before) - Pr. Matt

  • Signage set-up: A-Frame, H-frame, White banner, Blue flag banner (night before)

  • Light set-up (night before)

  • Piñata set-up

  • Folding chairs set-up (someone will be dropping off 80 chairs at 5pm)

5:00pm - We ask that all kids and youth participating in the Nativity play arrive at 5pm for costume fitting and practice run through.

5:45p - “Travelers” start to arrive

6:00pm - Program begins under big oak tree

  • Welcome, narrators (Elizabeth K. #2 and David H. #1.), prayer, procession to first inn following Angel (Elvia and Pastor)

  • First inn, inn keeper (Tim), and song

  • Second inn, inn keeper (Tim), and song

  • Third inn, inn keeper (Tim), and song

  • Final stop at manger under pavilion, narrators, re-enactment, and songs [Caelen, Stephanie, Natalie, Misha to help direct kids]

6:30-7:15pm - Dismiss group for Mexican Hot Chocolate, Bunuelos, and Piñatas.

  • Volunteers needed after Procession for:

    • Turning on music after Mariachi band is done playing (they will play a few songs after procession).

    • Handing out hot drinks (3-4 people)

    • Handing out Bunuelos (2 people)

    • Piñatas (4 people, two at each, one guiding child, the other keeping the other kids back so they don’t get hit! Plastic bin will have extra candy in it to give out to kids who didn’t get as much. ]

    • Chatting with visitors, inviting and handing out information about Christmas Eve service.

Welcome Team: Point person: Mindi Hein

Drink & Food Team: Point person: Amber Pohle

Sound Team: Point person: Aaron Pohle

Kids Program: Point Person: Caelen / Stephanie for costumes

Narrators: David Hein and Elizabeth Kraemer

Music Team: Point person: John & Elizabeth

Piñata Team:

Notes:

  • Volunteers should wear name tags from welcome bin

  • We’ll need to be sure all the trash is picked up at end of evening (trash bags)

  • Kids can keep angel wings & we will re-collect candles

  • Handing out angel wings, programs, and candles(battery).

  • Stephanie is organizing costumes for kids

  • Amber P. is organizing hot drink team - Mexican Hot Chocolate & decaf coffee (Tim)

  • Mindi is overseeing Bunuelo delivery

  • Dress yourself and kids according to weather forecast

  • Bring flashlights if you like

  • Pray for clear evening and no rain!

    Supply list:

  • Mexican Hot Chocolate

  • Coffee (decaf)

  • Bunuelos (needs pick-up)

  • Three folding tables + Table cloths

  • Paper towels (baby wipes?)

  • Name tags + marker

  • Kids costumes

  • Piñatas (needs to be purchased, along with candy, and loaded with candy)

  • Piñatas Bat + Two longer ropes

  • Manger frame + sheets + Staple gun

  • Sound system (at Woehler Center) + Trash bags in case it starts to sprinkle

  • Drill, screws, bit (for manger)

  • Signs (A-frame, H-frame, White TSA banner, Blue flag banner)

  • Zip ties for party lights and white TSA banner

  • Mallet for Blue flag banner

  • Twine for hanging star light

  • Knife/scissors

  • Extension Ladder

  • Angel wings

  • Programs + TSA tri-folds

  • Generator?

  • Lighting

    • Battery candles

    • Party lights

    • Start light for above manger

    • Lights for signs

    • Lights for tables

    • Spotlights for manger scene

    • 6 extension cords

    • 4 splitters

Below is a video I made last year during our planning stage. We ended up setting things up slightly different than mentioned in the video but for those not present last year this gives a good reference.